// Managed AI Workforce · Role catalog

Make your first AI hire a Chief of Staff.

Your AI Chief of Staff learns the business, keeps priorities and follow-through connected, and coordinates every specialist you add next. Start with one executive interface; expand into a managed AI workforce without managing a pile of disconnected agents.

00 / How to read this catalog

Three labels. No fine print.

Automate · 80–95% routine execution

Mia Core owns the normal production loop end-to-end inside approved systems, standards, and escalation rules.

Augment · 2–5× speed / capacity

Mia Core performs substantial analysis or execution while a human stays materially involved in strategy, taste, negotiation, or specialized expertise.

Human Approval Required

Mia Core prepares—and may execute after approval—but the consequential decision remains human-owned.

01 / Personal & Executive

One interface for priorities, context, communication, and follow-through.

Recommended first hire Augment · 2–5× speed / capacity

AI Chief of Staff

  • Owns: Coordinates the executive operating loop and delegates work to specialist roles.
  • Outputs: daily briefings, priority tracking, decision preparation, delegated work, follow-through.
  • Inputs & systems: calendar, inbox, project tools, company context.

Boundary: consequential decisions and external commitments stay yours

Automate · 80–95% routine execution

Executive Communications Coordinator

  • Owns: Runs recurring executive communication preparation and routing.
  • Outputs: inbox triage, draft replies, follow-up queues, stakeholder briefs.
  • Inputs & systems: inbox, voice guide, contact rules.

Boundary: sensitive or consequential messages require approval

Automate · 80–95% routine execution

Meeting Intelligence Operator

  • Owns: Turns meetings into durable execution.
  • Outputs: agendas, transcripts, decisions, action items, reminders.
  • Inputs & systems: calendar, recordings, project system.

Boundary: participants and external commitments are never inferred

Automate · 80–95% routine execution

Knowledge & Memory Manager

  • Owns: Keeps company knowledge organized, searchable, and current.
  • Outputs: captured decisions, indexed documents, source-linked answers, stale-context flags.
  • Inputs & systems: approved files, notes, knowledge systems.

Boundary: access follows source permissions; uncertain facts are flagged

02 / Create

Content, web, and media production loops—owned.

Automate · 80–95% routine execution

Copywriter

  • Owns: Runs defined content production from research through final handoff.
  • Outputs: briefs, drafts, revisions, brand checks, publishing handoffs.
  • Inputs & systems: voice guide, examples, CMS or docs.

Boundary: regulated claims and final voice standards require approval

Automate · 80–95% routine execution

Content Repurposing Operator

  • Owns: Turns source material into channel-ready derivatives.
  • Outputs: social posts, newsletters, clip scripts, summaries.
  • Inputs & systems: source library, channel rules, scheduler.

Boundary: sensitive topics and public publishing follow policy

Automate · 80–95% routine execution

Web Production Operator

  • Owns: Builds and maintains production-ready web pages.
  • Outputs: page structure, frontend builds, responsive QA, deployment, iteration.
  • Inputs & systems: design system, assets, hosting.

Boundary: brand direction and irreversible production changes are gated

Automate · 80–95% routine execution

Landing Page Builder

  • Owns: Runs campaign landing-page production end to end.
  • Outputs: implemented pages, copy variants, tracking, QA.
  • Inputs & systems: offer brief, analytics, domain or hosting.

Boundary: pricing and offer claims require approval

Augment · 2–5× speed / capacity

Video & Visual Production Operator

  • Owns: Accelerates concept-to-delivery media production.
  • Outputs: creative briefs, scripts, source frames, edits, captions, review files.
  • Inputs & systems: brand assets, references, distribution specs.

Boundary: identity, claims, likeness, and public release stay human-approved

03 / Grow

Pipeline, visibility, and revenue intelligence without the grind.

Automate · 80–95% routine execution

Prospect Researcher

  • Owns: Discovers and qualifies accounts against an approved ICP.
  • Outputs: qualified lists, enrichment, account briefs.
  • Inputs & systems: ICP, data sources, CRM.

Boundary: no outreach beyond approved policy

Automate · 80–95% routine execution

Outreach Operations Coordinator

  • Owns: Runs approved sequences and structured follow-up.
  • Outputs: personalized drafts, reply triage, routing, CRM updates.
  • Inputs & systems: messaging policy, inbox, CRM.

Boundary: new sequences and sensitive replies require approval

Automate · 80–95% routine execution

SEO Content Operator

  • Owns: Runs search-driven content planning and production.
  • Outputs: keyword research, briefs, optimized drafts, metadata, links.
  • Inputs & systems: site, analytics, editorial rules.

Boundary: publishing and material claims require approval

Automate · 80–95% routine execution

Campaign Reporting Analyst

  • Owns: Maintains recurring campaign visibility and anomaly detection.
  • Outputs: dashboards, reports, trend summaries, alerts.
  • Inputs & systems: ad and analytics sources, KPI definitions.

Boundary: budget and campaign changes stay human-owned

Augment · 2–5× speed / capacity

Conversion Analyst

  • Owns: Finds friction and prepares evidence-backed experiments.
  • Outputs: journey audits, hypotheses, test plans, measurement briefs.
  • Inputs & systems: analytics, recordings, offer context.

Boundary: strategy and experiment launch require approval

04 / Operate

The coordination, data, documentation, and process load off your team.

Automate · 80–95% routine execution

Project Coordinator

  • Owns: Runs coordination overhead across active projects.
  • Outputs: status tracking, task routing, deadline monitoring, follow-ups.
  • Inputs & systems: project tools, ownership rules.

Boundary: external commitments and scope changes require approval

Automate · 80–95% routine execution

Document Processing Operator

  • Owns: Processes incoming documents into usable operational data.
  • Outputs: extraction, classification, routing, indexed archives.
  • Inputs & systems: document sources, schema, storage.

Boundary: contracts and ambiguous records route to review

Automate · 80–95% routine execution

CRM & Data Steward

  • Owns: Maintains record hygiene and pipeline data quality.
  • Outputs: enrichment, deduplication, updates, hygiene reports.
  • Inputs & systems: CRM, data rules.

Boundary: destructive merges and deletions follow approval rules

Augment · 2–5× speed / capacity

SOP & Process Builder

  • Owns: Turns observed work into executable operating systems.
  • Outputs: SOPs, checklists, controls, training handoffs.
  • Inputs & systems: examples, interviews, source systems.

Boundary: process ownership and policy approval stay human

Automate · 80–95% routine execution

Client Communications Operator

  • Owns: Runs recurring client updates and service follow-through.
  • Outputs: status updates, request routing, reminders, escalation briefs.
  • Inputs & systems: client channels, service standards, project state.

Boundary: conflict, promises, and scope changes escalate

Augment · 2–5× speed / capacity

Recruiting Research Coordinator

  • Owns: Accelerates sourcing and interview preparation.
  • Outputs: candidate research, scorecards, scheduling, interview briefs.
  • Inputs & systems: role brief, criteria, ATS or calendar.

Boundary: employment decisions and candidate commitments stay human

05 / Decide

Better evidence, clearer options, and decisions that remain yours.

Augment · 2–5× speed / capacity

Executive Decision-Brief Operator

  • Owns: Prepares decisions without making them.
  • Outputs: source-cited briefs, assumptions, options, dissent, recommendation frames.
  • Inputs & systems: live decision, company context, approved sources.

Boundary: the decision and accountability are always human-owned

Augment · 2–5× speed / capacity

Competitive Intelligence Analyst

  • Owns: Monitors competitors and turns changes into actionable context.
  • Outputs: market maps, change alerts, positioning comparisons, source packs.
  • Inputs & systems: competitor set, strategic questions, sources.

Boundary: strategy and public claims stay human-owned

Augment · 2–5× speed / capacity

Opportunity Analyst

  • Owns: Screens opportunities against explicit constraints and priorities.
  • Outputs: scored options, trade-offs, diligence gaps, next-step briefs.
  • Inputs & systems: criteria, economics, source material.

Boundary: investment, partnership, and bid decisions stay human-owned

Augment · 2–5× speed / capacity

Founder Intelligence Research Partner

  • Owns: Applies source-grounded executive frameworks to current decisions.
  • Outputs: framework comparisons, cited excerpts, counterarguments, decision prompts.
  • Inputs & systems: source library, current decision, founder context.

Boundary: not professional advice; judgment stays with the founder

What “replace” means here. Replacement means Mia Core can replace the need for a dedicated execution role for the defined workflow described—inside agreed standards, access, and escalation rules. It is not a claim that any person or profession is universally replaceable.
Next step

Start with your AI Chief of Staff.

We map the priorities, systems, permissions, and human boundaries it should coordinate first—then add specialists only when a repeatable need earns another role.

Book a 20-minute workflow call